Job description

Payroll/HR Systems Coordinator

The Company

In over five decades of business, MIKI Travel has grown to become one of the most influential Travel Wholesalers in the global market. With over 40 offices worldwide, we are proud to offer a vast portfolio of travel products covering 173 countries.

As a Business-to-Business travel provider, our product diversity ranges from vast numbers of individual tours to large group series as well as ad-hoc group tours, covering hotels, restaurants and coaches. We provide the highest quality of travel services aiming to innovate and inspire.

Employing over 1700 employees worldwide, with approximately 400 of these employees based in our office in the City of London, the company offers a truly diverse and multicultural environment.

Job Purpose

This is a great opportunity for a Payroll/HR Systems Coordinator to join our HR team of four, based in our Head Office in Central London. This role will be reporting to HR Advisor and would ideally suit someone with a minimum of 3 years relevant work experience in payroll administration duties (40% of the role) and some experience in, or a desire to do, HR administration (30% of the role), which includes day-to-day responsibility for our time and attendance system (30% of the role).

The key responsibilities of this role include: end-to-end processing of monthly payroll for approximately 400 employees through our recently implemented payroll software Moorepay, administration of the time and attendance system and providing support across the various aspects of employee the life cycle, including employee queries.

In order to be considered for this role, you must be able to demonstrate previous experience processing end-to-end monthly payroll using a leading software, as well as being an intermediate to advanced Excel user.

Main Responsibilities

Payroll

• Complete the payroll data input sheet to consolidate and then input and review employee data changes, new starters and leavers, employee changes, time and attendance data, pension changes for payroll to meet payroll cut off dates.
• Administration of new starters and leavers within the company ensuring all relevant documentation is issued, collated and filed
• Ensure pension and sickness reports are updated and generated to meet the monthly deadlines.
• Resolution of staff payroll queries including, but not limited to: incorrect pay rates, overtime, back pay, annual leave, sick leave, employee deductions.
• Responsible for updating and checking all the schedules related to payroll processing to ensure 100% accuracy.
• Producing payroll reporting to assist with payroll accuracy and data audit.
• Assisting with the organisation of pension presentations.

Time and Attendance

• Responsibility for overseeing the time and attendance system (Moorepay), including data updates and reporting.
• First point of contact for any queries related to time and attendance and systems administration approvals, via the T&A Inbox.
• Create the weekly status report to follow up on outstanding approvals and requests, from staff and managers and also the monthly reports to process on payroll.

HR

• Be the first point of contact within the HR team for any general employee queries.
• Responsible for monitoring the HR Inbox, and responding to queries within a timely manner and escalating to other team members as appropriate.
• Accurate and timely completion of all HR administration surrounding the employee life cycle (including offers of employment, starter packs, leavers, references, probation tracking and pension).
• Providing information on HR processes and policies in response to queries from employees and managers.
• Monitoring probation periods for new starters, ensuring letters are issued and objectives set in a timely manner; escalating to HR Advisor where necessary.
• Managing and tracking all right to work / visa status.
• Support the HR Advisor with maternity, paternity, flexible working and sickness matters.
• Oversee the tracking of the annual and mid-year appraisal process, to ensure all forms are completed within the desired timescales.
• Produce company and department salary schedules, in Excel, in preparation for the annual salary review process.
• Administrative support, as required, to the HR team.

Skills and Experience

Relevant Skills/Characteristics

Essential

• Experience of end-to-end payroll processing for a monthly payroll of at least 200 staff
• Detail orientated and a quick learner regarding new systems
• Excellent spoken and written communication skills in English
• Able to work independently and accurately with minimal supervision
• A minimum of intermediate Excel and detailed knowledge of Microsoft Office
• Able to prioritize in a fast-moving environment and ability to plan ahead and anticipate priorities.
• Previous experience in any role requiring a high level of customer service

Desirable

• HR administration experience
• Experience of time and attendance integrated payroll systems
• Qualification in Administration/Payroll/Human Resources
• Experienced in systems administration

What we offer;

As well as offering a friendly, multicultural environment, our benefits include;

• Riverside offices in the City of London with great transport links
• Free Gym and Swimming Pool on site
• Digital GP service and free eye tests
• Pension, life assurance
• Paid day off on your birthday

Date Posted

26 February 2020

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