Contract Coordinator

Job Ref

C&P3 0101

Department

Contracts and Purchasing

Location

London

Type of Employment

Permanent

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Job description

In over five decades of business MIKI Travel have grown to become one of the most influential Travel Wholesaler’s in the global market. With over 40 offices worldwide, we are proud to offer a vast portfolio of travel products covering 173 countries worldwide.

As a Business to Business travel provider, our product diversity ranges from vast numbers of individual tours to large group series as well as ad-hoc group tours, covering hotels, restaurants and coaches. We provide the highest quality of travel services aiming to innovate and inspire.

Miki Travel are looking for people with a genuine interest in pursuing a career within the travel industry. Our office in the City of London offers a multicultural environment and employs people with a diverse range of experience and skills.

About the Department

The Contracts and Purchasing team are responsible for sourcing the European Hotel product for both its groups and individuals (FIT) leisure segments. This involves contracting and managing rates, availability and general terms and conditions with hotels.

We are currently seeking to recruit a Contracts Coordinator within our Contracts and Purchasing Department

Job Purpose

The role is designed to provide a full administrative support to the team with a primary focus on the maintenance of data within the department. 

Main Responsibilities

  • Entering large volume of contract data such as rates, conditions and allotment onto various systems
  • Draft contracts based on hotel proposals
  • Communicate with Contract Managers to ensure accuracy of contracts
  • Inventory management – negotiate close out/extra inventory
  • Investigate any contract discrepancy
  • Keep a clear line of communication with Hotels via email and phone
  • Liaise with other departments in London and overseas to update systems
  • Ensure all the hotel contracts and documents are up to date
  • Provide admin support to Contract Managers

Skills and Experience

Relevant Skills/Characteristics

  • Excellent attention to detail
  • Able to prioritise tasks
  • Adopting a flexible approach to the role
  • Good level of numeracy
  • Excellent interpersonal skills
  • Ability to work independently and within a team
  • Ability to work under pressure  & within tight deadline

Required Experience/Knowledge

Essential

  • Fluent spoken and written English
  • Knowledge of Microsoft Office Word and Excel

Desirable

  • Hotel Revenue experience would be an advantage
  • A European language (other than English) would be an advantage.

What we offer;

As well as offering a friendly, multicultural environment, our benefits include;

  • Riverside offices in the City of London with great transport links
  • Free Gym and Swimming Pool on site
  • Digital GP service and free eye tests
  • Pension, life assurance
  • Paid day off on your birthday

Sounds good? Why not submit your CV?